Covid19 Safety Plan

13 July 2020

Covid19 Safety Plan

COVID-19 Safety Plan

Effective 1 July

Community sporting competitions and full training activities

We’ve developed this COVID-19 Safety Plan to help you create and maintain a safe environment for you, your workers, volunteers and your visitors.


Complete this plan in consultation with your workers and volunteers, then share it with them. This will help slow the spread of COVID-19 and reassure your visitors that they can safely participate in activities. You may need to update the plan in the future, as restrictions and advice changes – you can make changes to the plan if you’ve printed or saved it, or you can choose

to download and create a new version of the plan.


Organisations must follow the current COVID-19 Public Health Orders, and also manage risks to staff and other people in accordance with Work Health and Safety laws. For more information and specific advice for your industry go to



Organisation name:

Blue Mountains District Rugby Football Club (BMDRFC)

Plan completed by:

David Thomas

Approved by:

Chris Moloney & David Opie



Requirements for your organisation and the actions you will put in place to keep your participants, volunteers and workers safe





Wellbeing of staff and visitors

Exclude staff, volunteers, parents/carers and participants who are unwell.

Game day and training protocals can be found on our website and on facebook

Advice is to stay at home if unwell or if showing any signs of COVID or Flu like symptoms


Provide staff and volunteers with information and training on COVID-19,
including when to get tested, physical distancing and cleaning, and how
to manage a sick visitor.

All Players and coaches have been advised to report to the secretary (David Opie) should they develop Symptoms or contract COVID-19.

Game day and training protocals can be found on our website and on facebook


Volunteers are encouraged to complete the COVID-19 Food Awareness Training Course.


Make staff aware of their leave entitlements if they are sick or required to



Wellbeing of staff and visitors

Display conditions of entry (website, social media, venue entry)

All COVID related info can be found on our website and facebook pages is here:


Relevent signage and posters will be displayed at the ground on game days

If hiring the facility, consult with the owners/operators to address these
requirements to understand what measures may already be in place.


The Blue Mountains City Council have been advise of all game day activities

Ensure COVID-19 Safety Plans are in place, where relevant, for:

  • Swimming pools
  • Gyms
  • Restaurants and cafes






Physical distancing

Ensure the number of people in a facility does not exceed one person
per 4 square metres (including staff and spectators).

All internal spaces have been measured and occupancy signs are posted

Minimise co-mingling of participants from different games and timeslots
where possible.

There will be an allocated area for finishing teams to be able to congregate to allow for the next team to depart from the change rooms and enter the playing fields. The change rooms will be wiped and disinfected between each entering team

Ensure any spectators comply with 1.5 metres physical distance where
practical, such as through staggered seating. People who live in the
same household are not required to distance. Have strategies in place to
prevent spectators from different games and timeslots co-mingling.


Social distancing signage will be present. There will be ample room on the sidelines for spectators to spread out

Have strategies in place to manage gatherings that may occur
immediately outside the premises, such as with drop off and pick up
zones or staggered start/finish times.

Each game occurs in a separate time slot. There will be no cross over game time.

Reduce crowding wherever possible and promote physical distancing with
markers on the floor.

Signage and markers will be placed for canteen queues

Assess the safe capacity of communal facilities such as showers,
change rooms and lockers. Communicate this at their entrance and have
strategies in place to reduce crowding and promote physical distancing.

10 people maximum will be allowed in the change rooms at any one time. This limit will be displayed

Where practical, stagger the use of communal facilities. Strongly
encourage participants to shower/change at home where possible.

Players are encouraged to shower at home. Showers will be required to be cleaner by the participant/user post use.

Use telephone or video platforms for essential staff meetings
where practical.

Committee meetings are being help at COVID safe venues


Physical distancing

Review regular business deliveries and request contactless delivery and
invoicing where practical.

All deliveries occur at private residence or where possible outside training or game times





Hygiene and cleaning

Adopt good hand hygiene practices.

Separate hand sanitizer will be made available to each playing group as well as in the change rooms and playing facilities

Ensure hand sanitiser is accessible at the venue entry and throughout the
facility or ground.

Per above

Ensure bathrooms are well stocked with hand soap and paper towels.

Bathrooms will be made available and will be monitored for distancing regulations.

Provide visual aids above hand wash basins to support effective
hand washing.

Hand washing signed will be posted on the bathroom walls and stalls (above Basins etc)

Encourage participants to bring their own water bottle, snacks/orange
slices and sweat towels. Avoid shared food and drinks.

The training and game day protocols outline own water bottle requirements

Ensure processes are in place to launder shared uniform items after use,
such as bibs or jerseys

All jumpers are laundered after games and no jumpers are to be used twice in the same day

Clean frequently used indoor hard surface areas, including children’s play
areas, at least daily; first with detergent and water, and then disinfect.
Clean frequently touched areas and surfaces, including in communal
facilities, several times per day.

The interior surfaces of both changing rooms and the kitchen will be cleaned hourly

Clean areas used for high intensity sports with detergent and disinfectant
after each use.

NA – grass fields

Reduce sharing of equipment where practical and ensure these are
cleaned with detergent and disinfectant between use.

Equipment is disinfected between group usage

Ensure there is accessible detergent/disinfectant and gloves for visitors to
use, should they wish.

Personal Protective Equipment will be made available, however it is encouraged to bring your own


Hygiene and cleaning

Disinfectant solutions need to be maintained at an appropriate strength
and used in accordance with the manufacturers’ instructions.

Hand sanitizer and disinfectant sprays will be made available throughout the club use areas

Staff are to wear gloves when cleaning and wash hands thoroughly before
and after with soap and water.

Gloves will be provided to kitchen staff

Encourage contactless payment options.

EFTPOS machines are available for use and will be encouraged





Record keeping

Keep a record of name and a mobile number or email address for all staff,
volunteers, participants, spectators and contractors attending community
sports activities for a period of at least 28 days. Ensure records are used
only for the purposes of tracing COVID-19 infections and are stored
confidentially and securely.

Any and all participants attending the ground will be requested to download and register via the fusesport app. All attendees are requested to download the COVIDsafe App.

An electronic Guest app will be utilized to keep relevant details of all attendees

Make your staff and volunteers aware of the COVIDSafe app and its
benefits to support contact tracing if required.

As per above

Cooperate with NSW Health if contacted in relation to a positive case
of COVID-19 at your workplace, and notify SafeWork NSW on 13 10 50.


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